Summary:

The Collections and Exhibits Project Coordinator is a full-time temporary position that primarily supports collections management activities related to the ongoing and daily care, documentation and cataloging, and maintenance and preservation of the Museum’s collections, as well as other collections functions such as research and access, processing acquisitions, departmental reporting, etc. The Collections and Exhibits Project Coordinator is also responsible for overseeing the deinstalling of a temporary exhibit and coordinating and supporting logistics for the installation of an incoming special exhibition. This position works actively to support all Museum departments with collections information and access.

Essential Responsibilities:

Collections Processing, Documentation and Database Administration (50%)

• Support collections development efforts by responding to potential acquisition inquiries and documenting and tracking new acquisitions.
• Create and edit object records in TMS to support ongoing cataloging efforts.
• Photograph and/or scan items and add images to collections database.
• Assist with deployment of cataloged objects and digital surrogates to online collections database (eMuseum) to facilitate public access to Museum collections.
• Support the administration and on-going implementation of TMS and eMuseum—including back-end management and trouble-shooting with vendor and IT as needed
• Support institutional goals to provide access to collections, including facilitating object access for curatorial and education purposes and researchers and supervising public access to collections.

Collections Management (25%)

• Ensure safe physical environmental requirements for all collections—including security, climate control, lighting, housing materials, and appropriate storage and display conditions.
• Monthly environmental and IPM monitoring and reporting.
• Daily/weekly walk-through checks of collections storage, workspaces and exhibits.
• Support appropriate collections object cleaning and handling, storage, and installation/deinstallation.
• Store/rehouse objects in appropriate archival materials as needed.

Exhibition Maintenance and Coordination (25%)

• Assist with coordinating logistics for temporary exhibit deinstallation—including scheduling, overseeing deinstallation work, and organizing return of objects to appropriate storage.
• Assist with coordinating logistics for special exhibit installation—including managing schedule, overseeing installation work, and serving as primary liaison with exhibit provider, contractors and vendors.

Contribute to monthly/quarterly departmental reports.

Participate in curatorial meetings and activities.

Other duties and tasks as assigned.