Assistant Executive Director | Mesquite, TX

ABOUT

Historic Mesquite, Inc. (HMI) is a nonprofit [IRS 501 (c)(3)], tax-exempt organization dedicated to the preservation of and education about Mesquite history. HMI manages the operations of the 13-acre Opal Lawrence Historical Park and four-acre Florence Ranch Homestead. Both properties date to the 1870s and are located 15 minutes east of downtown Dallas, Texas. The Lawrence and Florence homes are designated Mesquite Landmarks, Recorded Texas Historical Landmarks, and Texas Century Farms. The Lawrence home is listed on the National Register of Historic Places. Both museums offer tours, events, and educational programs to visitors and our community.

POSITION: ASSISTANT EXECUTIVE DIRECTOR

COMPENSATION

Hiring range: $25-$28

Part Time, 26 hours per week, no benefits

Work hours: Monday – Thursday, 9 a.m. to 4:30 p.m., and evenings and weekends as required.

GENERAL SUMMARY

To assist the Executive Director of Historic Mesquite, Inc. (HMI) with the events, programs, and activities at the Opal Lawrence Historical Park and Florence Ranch Homestead; to provide administrative, programming, and public relations support to the HMI Executive Director; and perform basic bookkeeping and records management.

SUPERVISION

General supervision provided by the Executive Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assist in the development and implementation of goals, objectives, policies, and priorities for assigned programming including procedures, office management, facility rentals, membership, and events.

2. Manage the event and reservation calendar for the historical parks.

3. Maintain accurate financial records, manage invoices, and reconcile accounts.

4. Promote and represent HMI at various events, driving to and from destinations as assigned by Executive Director.

5. Manage and maintain inventory control records of equipment and gift shop items.

6. Research, develop and launch new programming and public relations initiatives.

7. With the Department of Communications and Marketing and the Convention and Visitors Bureau, coordinate, implement and monitor all aspects of the marketing strategy for events, programs, and the facility. Coordinate the marketing and public relations planning with the board committees and Executive Director.

8. Prepare documentation and reports for the board and assist the Executive Director with board and committee meetings. Maintain project reports, files, and documents.

9. Manage the membership database. Monitor and revise membership programming as required to serve the supporters' expectations.

10. Manage all facility rental events as a liaison between renters and staff to provide appropriate services and support. Inform users of established rules and procedures for use of facilities, monitor events in progress, and resolve issues that may arise in the planning or implementation of events. Prepare and manage invoices and deposits.

11. Assists in training, supervising, and coordinating the schedules of part time staff, volunteers, interns, and others.

12. Perform other duties as assigned.

MINIMUM JOB REQUIREMENTS

EDUCATION

Bachelor's degree. Study in museum studies, history, public history, architectural history, design, or closely related content area or field with a specialization in business administration or other related field preferred.

EXPERIENCE

One year experience in museum administration, including experience with venue operations, and general office management.

LICENSES AND CERTIFICATES

Possession of a driver's license.

COMPETENCIES

1) Customer Service; 2) Attendance & Punctuality; 3) Ethics & Integrity; 4) Flexibility; 5) Job knowledge; and 6) Teamwork

The ideal candidate is adaptable, attentive to detail, and can analyze, plan, and manage procedures and operations effectively. This person is a logical decision maker who can effectively solve problems.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

· Modern principles and practices of museum program development and administration.

· Organizational and office management practices as applied to analysis and evaluation of programs, special events, and operational needs.

· Database maintenance, principles and practices and their application to membership development.

· Public relations, principles, and techniques.

· Proper public contact and telephone etiquette.

· Modern office procedures, methods and equipment including computer and related equipment.

· Various types of software packages and their applications, including Microsoft Word, Excel, PowerPoint, Access, Publisher, and Outlook.

· Familiarity with QuickBooks Online.

· English usage, spelling, grammar, and punctuation.

· Advanced business letter writing and report preparation.

· Professional practices for historic sites management and interpretation.

· Working in a non-traditional office environment multi-tasking in differing job functions and responsibilities as needed.

Skill in:

· Planning and coordinating projects.

· Managing multiple projects at one time.

· Maintaining inventory control records of equipment.

· Preparing reports, graphs, and spreadsheets.

· Operating a variety of office equipment including computers.

Ability to:

· Promote the Opal Lawrence Historical Park and Florence Ranch Homestead to visitors, supporters, and grant agencies.

· Review and process federal and state grants.

· Effectively monitor and maintain schedule of facility use.

· Prepare effective presentations.

· Perform assignments as directed and in a timely fashion.

· Communicate clearly and concisely, both orally and in writing.

· Establish and maintain cooperative working relationships with those contacted in the course of work.

· Maintain positive relationships among co-workers.

· Work independently in the absence of supervision.

· Consistently report for work "on time" and work hours as required.

· Maintain a record of consistent attendance.

· Compose, prepare, and review a variety of reports and correspondence.

· Work varied hours and shifts, including evenings and weekends as needed.

· Pass a criminal history background check, social security verification number check, driver's license check, and employment verification check.

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

· Position typically requires stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

· Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

· Most work is indoors often split between an office setting, exhibit spaces, outdoors, and storage areas which are often low light and potentially dusty environments.

· The use, handling, or exposure to hazardous materials that can exist in museum collections and historic properties may be required.

TO APPLY

Send resume and cover letter to historicmesquiteinc@gmail.com